Hotel corporate rates for small company
Company hotel discounts aren’t just for large companies. Small businesses or even solopreneurs can enjoy great rates and benefits. Studies found that small businesses tend to spend around 19.7% more on their travel than larger businesses. As a small business, obtaining the best rates could drastically reduce this percentage.
While small businesses might not have the same volumes and, therefore, bargaining power as larger companies, there are a number of ways in which you can some great corporate rates at hotels:
- Use a travel management platform
Like we mentioned already, TMCs work with a large network of providers which means that they could have access to some great rates. - Shop around
Take the time to see what’s available out there. Check and speak to multiple hotels and chains that match your needs, compare their rates or the offers that they give you directly. Don’t be afraid to ask them to match the best offer you’ve received so far. - Extended stay discounts
If you’re staying for more than 5 nights you can ask for what is known as an extended stay discount. This might not be advertised openly on the hotel’s website but it is common practice to ask for one. - When possible, opt for non-refundable rates
If cancellation flexibility isn’t vital for you, some hotels can offer significant discounts for clients who pay up-front through a non-refundable rate. In some cases, hotels could offer a discount of up to 25% here. - Corporate credit cards and loyalty programs
Many credit card providers offer corporate or business credit cards. Using these cards to pay for your hotel stay can get you company hotel discounts, the occasional free night or even some add-ons like extra meals. Corporate credit cards usually come at a cost but can be worth it if used frequently enough.
Alternatively, some hotels have their own loyalty programs which award return business travelers with rewards, discounted rates and free stays.
- Use a client’s corporate code when visiting
If you’re traveling to meet with a client of yours, there’s a chance they might have their own corporate codes or pre-negotiated company hotel discounts with a nearby venue. Check with your client before booking anything and see if you can use their corporate code if they do. - Negotiate your own hotel corporate rates
You can also choose to roll up your sleeves and negotiate corporate rates for your small business. Here are some tips to get you started:
First of all, ask to speak to the manager or the hotel’s booking director.
Emphasise the benefits of starting a relationship between your company and the hotel. Outline what frequency and volume of business you can offer.
Watch out for any hidden costs associated with your negotiated rates. Comb through terms and conditions carefully and look out for any additional tariffs or taxes and avoid any unpleasant surprises when your first invoice arrives.
Finally, maintain an open and friendly line of communication with your contact person at the hotel. A good working relationship means that they’re more likely to go the extra mile for you should you need it.